Cookies and Privacy Policy



# Privacy and Cookies Policy **Virginia Safe Food, LLC** **Effective Date: October 24, 2026** **Website: www.vasafefood.com** ## 1. Introduction Virginia Safe Food, LLC ("Virginia Safe Food," "we," "us," or "our") respects your privacy and is committed to protecting the personal information you share with us. This Privacy and Cookies Policy explains how we collect, use, store, and share information when you visit our website, contact us, register for food safety training, or schedule certification examinations. By using our website, you acknowledge the practices described in this policy. Where required, we request your consent separately for optional cookies. ## 2. Information We Collect We may collect personal information that you voluntarily provide when contacting us or requesting our services. This information may include: - First and last name - Email address - Telephone number - Business or organization name - Questions, comments, and messages - Training registration and appointment information - Information necessary to coordinate training and certification services Our website and service providers may also collect technical information, such as browser type, IP address, device information, and website usage data. ## 3. How We Use Your Information Virginia Safe Food uses personal information to: - Respond to inquiries and requests for information - Provide information about food safety training and certification - Process and coordinate class registrations - Schedule training sessions and certification examinations - Communicate appointment confirmations and updates - Respond to customer service questions - Maintain business records - Improve our website and services - Comply with applicable legal obligations We do not use information submitted through our contact form to send unsolicited marketing emails. ## 4. Contact Forms and Email Communications When you submit a message through our website's Contact form, the information you provide is delivered to our business email account. Virginia Safe Food uses Google's email services to receive, manage, and respond to customer inquiries. These communications may be stored within our business email account. Our website provider may also process or retain information necessary to deliver form submissions. For additional information about Google's privacy practices, visit: https://policies.google.com/privacy ## 5. Class Registration and Appointment Scheduling Virginia Safe Food uses **Calendly** to manage class registrations and appointment scheduling. When you select a registration or scheduling link on our website, you are directed to Calendly, where you may be asked to provide information necessary to complete your registration. Calendly processes information according to its applicable privacy practices. Calendly Privacy Notice: https://calendly.com/legal/privacy-notice ## 6. Payment Processing Virginia Safe Food uses **Stripe** as its payment-processing provider for registrations and appointments scheduled through Calendly. Payment information is submitted through the third-party payment process. Virginia Safe Food does not directly collect or store complete payment card numbers through its website. We may receive transaction confirmations, payment status, and other limited payment information necessary for business records and customer service. Stripe Privacy Policy: https://stripe.com/privacy ## 7. Google Calendar Virginia Safe Food uses **Google Calendar** in connection with Calendly to manage training appointments and scheduling. Relevant appointment information may be processed through these services to coordinate scheduled classes, examinations, and related communications. Google Privacy Policy: https://policies.google.com/privacy ## 8. Cookies and Website Analytics Our website uses cookies and similar technologies to support website functionality and understand website activity. Our website's cookie settings identify two categories: **Essential Cookies** These cookies support basic website functions and services. They may be necessary for the website to operate properly. **Analytics Cookies** These cookies are used to collect information about website usage and performance. According to our website provider, this information is used in aggregate and anonymized form to help understand visitor activity and improve website performance. Visitors can use the website's cookie consent banner to accept or reject optional cookies and review the available cookie preferences. You may also manage or restrict cookies through your browser settings. Disabling certain cookies may affect website functionality. ## 9. Third-Party Service Providers Virginia Safe Food uses third-party providers to operate its website and deliver services, including: - **Network Solutions:** Website hosting and website functionality - **Google:** Business email and calendar services - **Calendly:** Class registration and appointment scheduling - **Stripe:** Payment processing These providers may process information as necessary to deliver their services, subject to their applicable privacy practices. We do not sell personal information provided through our website to third-party data brokers or advertisers. ## 10. Information Security We take reasonable measures to protect personal information against unauthorized access, misuse, or disclosure. We use established third-party service providers for website hosting, scheduling, communications, and payment processing. However, no internet transmission or electronic storage system can be guaranteed to be completely secure. ## 11. Information Retention We retain personal information for as long as reasonably necessary to respond to inquiries, provide requested services, maintain business records, and comply with applicable legal obligations. Retention periods may vary depending on the type of information and its purpose. ## 12. Your Privacy Choices You may contact Virginia Safe Food to request information about personal data you have provided to us or ask us to review, correct, or delete that information, subject to applicable legal and business recordkeeping requirements. You may also manage optional website cookies using the available cookie preferences. For information maintained directly by third-party providers, additional requests may need to be submitted to those providers. ## 13. Links to Other Websites Our website may contain links to third-party websites, including Calendly and other service providers. Virginia Safe Food is not responsible for the content or privacy practices of independently operated websites. We encourage visitors to review the privacy policies of websites they visit. ## 14. Children's Privacy Our website is intended to provide information about food safety training and certification services. It is not directed to children under the age of 13. We do not knowingly collect personal information directly from children under 13 through our website without appropriate authorization. If you believe a child has submitted personal information to us, please contact us so we can review the matter. ## 15. Changes to This Policy Virginia Safe Food may update this Privacy and Cookies Policy to reflect changes in our services, website functionality, business practices, or applicable legal requirements. Updates will be posted on this page with a revised effective date. ## 16. Contact Information If you have questions about this Privacy and Cookies Policy or how your information is handled, please contact: **Virginia Safe Food, LLC** Email: contact@vasafefood.com Phone: 571-740-4850 Website: www.vasafefood.com